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Administrative Assistant
The Embassy of Denmark in Finland is looking for a proactive and reliable Administrative Assistant to support with the daily operations. You will be part of the Administration Team consisting currently of three colleagues, which covers a wide range of tasks within administration, consular, HR, finance, procurement, facility management and logistics. This is a possibility to join the Embassy and work with great colleagues in an international and dynamic environment.
Main tasks and responsibilities
As an Administrative Assistant your work will include assistance to the Defence Attaché, consular and administrative tasks, managing the reception and assistance to the rest of the Embassy team. Your responsibilities will be matched with your experience and can change as your expertise grows. Tasks include but are not limited to:
- Assisting the Defence Attaché: Calendar maintenance, activities and event coordination
- Processing passport, residence permits and visa applications
- Managing the reception, answering queries by phone and email
- Assisting with HR, financial and facilities administration
- Assisting with events at the Ambassador’s residence
Required qualifications
- Minimum one year of professional experience with administrative tasks e.g. in public administration, international organization or an embassy
- Excellent communication skills in Finnish and English – both written and oral, knowledge of a Scandinavian language is an advantage
- Experience in working with MS Office and various IT-systems in general
Desired qualifications
- Excellent customer service skills and good cultural understanding
- Ability to work independently and in a team
- Ability to prioritize in an environment where the agenda can easily change
- Flexible, solution-oriented, reliable and consistent mindset
Employment conditions
- We offer a full-time permanent employment on a local contract based on relevant legally binding labour market rules of Finland
- Proper on-boarding of the Ministry’s systems, procedures and guidelines
- Standard working hours of 37½ hours per week including lunch break
Salary
Subject to qualifications / further agreement. We benchmark with salaries in the public sector in Finland.
Expected start
As soon as possible. Please note that employment with the Embassy requires security clearance by the Danish Security and Intelligence Service.
Application deadline
27 February 2026 12.00. Interviews will be conducted in the following weeks.
How to apply
To apply for the position, please send your application in English by email to [email protected] marked “Application: Administrative Assistant, Helsinki – [your name]” with the following documents in one file:
- Cover letter/motivational letter
- CV in English
- Documentation for relevant education and recommendations
- The selected candidates will be asked to present 1-2 references with contact information
Please note that applications sent through LinkedIn or any other recruiting service will not be considered.
Who can apply
The Ministry of Foreign Affairs of Denmark promotes equality and diversity. Therefore, all qualified and interested persons, regardless of age, sex, religion and ethnicity are invited to apply for the position.
Contact
For any further enquiries regarding this position, please contact: [email protected].
About us:
The Embassy of Denmark is a part of the Ministry of Foreign Affairs. The embassy is an ambitious, high-paced and dynamic workplace with approximately 19 employees and flat management structure. For more information about the Embassy of Denmark in Finland, visit htttp://finland.um.dk.